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Getting Skilled with GEMS

As HR User, there are different roles that we play in GEMS. Each role consists of specific skill sets that we need to obtain in order to operate GEMS effectively. A training program will be provided to us before 'Go-Live' day to ensure our readiness in applying GEMS into the work that we do everyday. This article will help us to understand:

the type of roles and skill sets that we will be trained on
how we will be receiving those training
when will the training be conducted

Type of Roles and Skill Sets Trained in R1

The type of skills that we will be trained on depends on the roles that we have in GEMS. Some roles are specific only to HR Users in PSD and PSC therefore a separate training session will be provided accordingly.

Below is a brief summary on the type of roles and skills that we will be trained on:

Departments	Roles to be Trained	Some Examples of the Skills Acquired
PSD	Human Resource Specialist for Compensation Management	Defining compensation and/or salary plans for employees Creating groups of employees for a department's compensation plans Identifying list of employees that are eligible for a compensation plan
	Human Resource Specialist for Organisation Management	Budget tracking skills such as reviewing current or prior departmental budgets, updating department FTE (Full Time Employee) budgets Creating and maintaining the organisational structure of a department Manpower auditing skills such as generating reports related to manpower planning Identifying individuals to fill key positions Creating and updating career paths for employees
	Compensation Analyst	Analyzing current workforce performance reports Defines base compensation structures Analyzing effectiveness of reward performance Creating compensation strategies and plans
	Human Resource Specialist for Contracts Management	Configure and set up contract plans for a department or ministry Create standard contract types Define the criteria of contracts Create employee contract reports
	Human Resource Specialist for Termination and Retirement	Create and manage the termination and/or retirement of an employee Review and update the job history of an employee Notify management of an employee exit
PSC	Human Resource Approval Authority	Approving various HR related requests such as promotions job transfers acting positions probation and confirmation extension of employment service
PMO IPA AUDIT MSD PSD PSC Energy Division	Human Resource Specialist for Employee Data Management	Update, maintain and track employee data and job information from hiring to retiring Providing newly recruited employees with information on how to access GEMS Create, update and maintain the staff directory of a department
	Human Resource Specialist for Employee Deployment
	Department Administrator	Manages exit or termination of department's Daily Paid (Recurrent Budget) staff:

The Training Program

The training program is made up of a series of role-specific courses to allow us to focus on the roles that we will be having in GEMS. Facilitated with interactive computers, the training workshop will be conducted with a learn-by-doing method thus providing us with a hands-on experience of GEMS in a safe training environment.

Below are some of the facilities that will be provided for the training:

HR User Training Kit

The HR User Training Kit is a folder that HR Users can use as a single-point of reference during and after training. Some of the useful materials that the folder will contain are:

GEMS Training Program and Schedules
GEMS Training Materials
Quick Guides on GEMS transactions
GEMS Go-Live Support Information

Tip! The HR User Training Kit will be provided at the HR Training Workshop event so be sure to attend!

Computers for Training

A computer will be dedicated to each HR User where GEMS electronic transactions can be trained and practiced in a safe environment. Under the close guidance of skilled trainers we, as HR Users will be able to understand the type of online transactions available in GEMS and get lots of exercise to familiarize ourselves with the system.

Tip! Call on your trainers should you face any difficulties in performing a particular GEMS transaction.

Quick Guides

These are job aids that help HR Users to complete a particular GEMS transaction by providing a step-by-step walkthrough with screen shots.

Tip! You can store additional Quick Guides into your HR User Training Kit.

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