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Upcoming GEMS Activities for R2A (Release 2A)

The remaining six modules of GEMS will be implemented in PMO (including Energy Division) and its five departments on the 28th January 2010. With the second major release approaching fast, a series of GEMS activities will be occurring in the next few months up to the day GEMS R2A will 'Go-Live' .

 

This article will help us understand:

  • the GEMS Approach that will be used for R2A

  • the various activities that will be occurring in the different stages of the GEMS Approach

  • how we can be better prepared for those activities

 

The GEMS Approach and its Activities

All HR Users and Self-Service Users in PMO (including Energy Division) and its five departments will undergo a series of change activities specifically designed to meet the three main objectives defined below:

 

  1. To create an AWARENESS and know what to expect in the next few months by

    • holding a mass briefing event

    • providing educational materials about GEMS

     

  2. To ALIGN the current work processes with the new GEMS processes by

    • determining which administrative staff best fits the new roles defined in GEMS

     

  3. To ENABLE future GEMS users with the skills to use the system by

    • providing comprehensive training courses for specific GEMS roles that has been defined for an administrative staff

In each objective, there is an activity that will be executed in a timely sequence to help us progressively understand GEMS, know what new GEMS roles we fit into and develop the skills required to perform in those new roles.

An illustration and a brief description of the objectives and its activities for R2A are provided below:

 

Alignment Objective (Early November 2009)

To find the best possible match for the new GEMS role with our current job description. When our (HR Users) job description is matched, we will be mapped to the new GEMS role and specific training courses will be planned for it.

The above is achieved by having our local Change Agents conduct a Role Mapping activity in early November 2009.

The Role Mapping activity is performed only by our local Change Agents and does not in anyway affect our current working status.

Awareness Objective (Early December 2009)

The Awareness Objective is to help us get oriented with GEMS, understand how it will be implemented into our workplace and know what activities to be expecting before, during and after GEMS 'Go-Live' for R2A.

The mass briefing event will be held in early December 2009 for all R2A HR users to meet this objective.

Find out more about this activity here.

Enablement Objective (Mid December 2009 to 'Go-Live' Day)

To enable us (HR Users) with the right skill sets needed to operate GEMS effectively by providing us with the right training courses

 for the new GEMS roles that we were mapped to.

Beginning in the middle of December 2009, the training activity is important for all HR Users as it will allow us to understand and know how to operate GEMS proficiently once it arrives in our department and/or ministry.

 

 

Preparing for R2A GEMS Activities

The major activities that are important for us HR Users to note are the HR User Mass Briefing event and the HR User Training Workshops. Based on experience from GEMS Release 1, the GEMS team recommends us to use the P.L.A.N method whenever we attend a major GEMS event.  To find out how we can be better prepared for the upcoming GEMS event, click here.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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