As HR User, there are different roles that we play in GEMS. Each
role consists of specific skill sets that we need to obtain in order
to operate GEMS effectively. A training program will be provided to
us before 'Go-Live' day to ensure our readiness in applying GEMS into
the work that we do everyday. This article will help us to
understand:
The type of skills that we will be trained on depends on the roles
that we have in GEMS.
Below is a brief summary on the type of roles and skills that we
will be trained on:
|
Modules |
Roles to be Trained |
Some
Examples of the Skills Acquired |
|
Organizational Management |
Human Resource Specialist |
- Plan and manage the manpower capital of a
department.
- Perform succession planning for soon to be vacated
positions.
- Identify a department for auditing and manage the
schedule for it.
- Verify and check information for Scheme of Service
are thorough and complete.
- Generate details of a Scheme of Service.
- Manage and monitor requests for room bookings.
- Review and analyze career paths of employees to
match future vacant positions.
|
|
Department Administrator |
- Formalize proposed Scheme of Service onto an online
form.
- Amend and/or update proposed Scheme of Service for
resubmission.
- Review a department's headcount budget or budget
warrant requests.
|
|
Survey Administrator |
- Manage the procedures
of staff survey by creating surveys, distribution
list and response types and viewing a summary of the
survey.
|
|
Forum Administrator |
- Create a forum and define its policy of conduct
online.
- Discretionary selection of members to participate in
the forum created.
- Monitor and view forum discussions in GEMS.
|
|
Forum Moderator |
- View discussions in a forum and add, edit or delete
topics to forums.
|
|
Employee Development Management |
Learning Administrator |
- Identify learning
objectives and design training catalogues and courses.
- Set up the learning environment and specify who is
eligible to access the environment with learners group
features.
- View and manage the training schedules of training
courses offered.
|
|
Learning Content Developer |
- Create a new or modify existing learning content.
- Cataloguing learning content to optimize searching
capabilities.
- Assemble and/or group learning content.
- Publish learning content in GEMS.
|
|
Learning Enrolment
Administrator |
- Review and track status of course sessions and
learner's enrolments.
- Manage and monitor requested enrolments of learners.
- Generate and analyze training enrolment reports.
- Record attendance, grades and feedback comments of
learners.
- Track progress of learning activities.
|
|
Absence Management |
Human Resource Specialist |
- Manage and update leave
entitlements, leave takes, work days and holiday
schedules.
- Calculate leave accrual balance and verify an
employee's available time for leave.
- Update leave information on behalf of an employee
whenever necessary.
- Review an employee's absence history records or the
staff attendance of an entire department.
- Review the retirement date of employees in a
department in advance.
|
|
Performance Management |
ePerformance Setup |
- Configure and manage the general settings of how
ePerformance is to work in GEMS.
- Create and define document templates such as
performance appraisal forms.
|
|
ePerformance Manager |
- Evaluate the
performance of employees.
|
|
Recruitment Management |
Recruiter |
- View, create and/or update job openings for a
particular department.
- Review, update, approve and/or deny requests for a
job.
- Post job requisitions internally and externally.
- Search for eligible applicants in a database and
track correspondence.
- Receive, track and update resumes and job
applications.
- Review list of applicants that meets or exceed final
screening criteria and match it to job openings.
- Request for security vetting for chosen candidates
and update candidate status.
- Schedule and conduct interviews with chosen
candidates.
- Present and Manage Offers to chosen candidates.
|
|
Testing Administrator |
- Prepare and manage examinations including venue,
manpower and defining questions and answers.
- Record, route and publish examination results.
|
|
Human Resource Specialist |
- Enter new hire
information into GEMS.
|
|
Benefits Management |
Housing Specialist |
- Plan and set up the
general claims configurations for housing rent
|
|
Benefits Administrator |
- Plan and set up the
general claims configurations for uniforms
- Set up definition and security elements of
eligibility for Benefits.
|
